AML M3000 Manuel d'utilisateur télécharger pdf (Page 33)

Transaction Samples

Fuel Invoices

Fuel Invoices will be sent to QuickBooks as a Bill. The credit side of the Bill will be an Accounts Payable

account. The debit side will be the fuel inventory or COGS account and if applicable sales tax payable.

If the invoices will be paid in full (i.e. not netted out with the credit cards) then they can be paid by check

or an EFT transaction like any other Bill. If not, the next section describes how the EFT may be handled.

EFT Notices for Fuel Purchases

If the fuel invoices will be paid less the credit cards, then for each EFT enter a Credit as shown below:

Rent, gift card sales or other charges from the oil company/jobber on the EFT Notice should be included

as separate line items. The Credit Amount will equal the total of the fuel invoices being paid. After the

Credit is saved, apply the Credit to the fuel invoices Bills.

Since credit cards receivable will be reduced by the credit cards applied to the fuel invoice(s) it is not

necessary in the Dailybook to enter fees or net for the credit card batches. However the batches should be

paid so as not to accumulate and so that the unpaid batches in CSS match the QuickBooks credit cards

receivable.

EFT’s that do not involve fuel invoices or other already entered Bills can be entered as a general journal

entry or a check.

The Credit Amount is the sum of the

fuel invoices being paid.

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AML M3000 Manuel d'utilisateur Page 33